Director of Finance and Administration

 

Position: Director of Finance and Administration
Reports to: Executive Director
Location: San Francisco, California

THE ORGANIZATION
Mission Graduates was founded in 1972 by members of St. John’s the Episcopal Church in San Francisco’s Mission District as a tutoring program for under-performing neighborhood children. Since then, it has worked tirelessly to increase the number of K-12 students in San Francisco’s Mission District who are prepared for and complete a college education. Its vision is a community where college is an expectation, rather than the exception. Mission Graduates has been a lifeline for San Francisco’s Latino and immigrant residents for 45 years, fulfilling its mission through a continuous pipeline of K-12 afterschool, in-school, and summer programs. Its innovative programs serve 3,000 children, youth, and parents each year.

Mission Graduates has a budget of $3.8M which is expected to grow over the coming years as its programs and the number of students and families served throughout San Francisco increase. The
organization enjoys diverse revenue streams, ranging from government grants, school district contracts, private and community foundations, individual donors, corporate support, and fee for service. Mission Graduates has a staff of 71, a strong and vibrant board and dozens of volunteers throughout San Francisco. It remains committed to helping more Latino and immigrant youth get into college as a means of achieving economic equity for them and their families.

THE POSITION
Mission Graduates seeks a talented and passionate Director of Finance and Administration to lead the growth of its fiscal operations and oversee its administrative team. Reporting to the Executive Director, the Director of Finance and Administration will enhance and build effective financial and administrative systems, including financial, accounting, HR, IT, and physical infrastructure and serve as a strategic thought partner to the Executive Director. This position will oversee the Operations Manager, who handles HR and operations, and supervise a part-time administrative assistant. As a key member of the Leadership Team, s/he will work with the Executive Director, Board of Directors, Senior Program Directors, and finance/admin team to develop and implement strong financial and administrative systems needed to support Mission Graduates’ growth in the coming years. As a member of the senior management team, the Director of Finance and Administration will be involved in strategic planning, evaluation, and professional development initiatives, as well shaping the organization’s unique cultures and values. This is
a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected and growing high-impact organization.

Responsibilities:

Financial Management:
❖ Oversee accounts payable, accounts receivable, purchasing, donations processing and receipting, monthly bank, credit card, and petty cash reconciliations
❖ Ensure security of funds and accurate account coding and entry to accounting system
❖ Manage the cash flow and forecasting of the organization
❖ Coordinate with all funding sources as required and ensure monthly, quarterly, and annual financial agreements are met
❖ Prepare and present operational and finance reports monthly for the Executive Director, Board of Directors, and Leadership team

Financial Control and Risk Management:
❖ Ensure the efficient and effective management of all financial functions of the organization
❖ Review, draft, implement and monitor internal controls and financial policies and procedures to ensure that the organization is protected from risk
❖ Ensure that all statutory requirements of the organization are met
❖ Work with the Development Director to evaluate the effectiveness of fund development tactics, revenue and receivables strategy
❖ Assist the Executive Director and management team in analyzing results and trends in program and fund development activities

Budgeting and Reporting:
❖ Develop the annual organizational budget with input from the Executive Director, Development Director, and Program Directors
❖ Perform financial analysis, forecasting, reporting, and monitoring of funding goals and the use of financial resources
❖ Support program Directors and Managers in the development of annual budgets for agency costs centers, including program, fund development, marketing, and operations
❖ Translate financial concepts to team members who may not have finance backgrounds and work with them to manage program budgets
❖ Coordinate and oversee the annual audit

Administrative and HR Oversight:

❖ Supervise and provide professional development for the Operations Manager
❖ Ensure the organization is implementing appropriate pre-employment screening, onboarding, and routine HR functions
❖ Ensure the proper administration of staff payroll, and oversee third-party vendors providing organization’s insurance and retirement systems
❖ Work with staff, board, and outside consultants to ensure the organization has the IT infrastructure that meets the needs of a growing agency

Board Relations:
❖ Work closely with the Treasurer and Finance Committee to ensure appropriate fiscal monitoring and reporting are shared with the Board of Directors
❖ Ensure the review and approval of the annual budget with the Finance Committee and Board of Directors
❖ Effectively communicate and present all critical financial matters to the Board of Directors

CANDIDATE QUALIFICATIONS/EXPERIENCE

Education:
A Bachelor’s degree is required. Accounting or Business Administration degree preferred.

Experience:
❖ Five years financial management experience, preferably within the non-profit sector
❖ Experience having final responsibility for the quality and content of financial data, reporting and audit coordination for an organization or program area
❖ Experience overseeing human resources functions preferred
❖ Direct experience with $2M to $5M million organizations
❖ Experience using QuickBooks and Salesforce and strong knowledge of accounting and reporting software

COMPETENCIES/ATTRIBUTES

The successful professional will have or be:
❖ A high level of initiative, attention to detail and strong organization skills
❖ Strong quantitative, analytic, and problem-solving skills which enable sound decision-making
❖ Excellent written and verbal communication skills
❖ Technology savvy and experience selecting and overseeing software installations and managing relationships with software vendors
❖ Excellent interpersonal and team-building skills
❖ Excellent conceptualization and project leadership skills
❖ Ability to translate financial concepts to – and effectively collaborate with – program and fundraising colleagues who often do not have finance backgrounds
❖ Strong self-motivation and ability to work well within a multicultural team environment with high standards, integrity, and a sense of humor
❖ Bilingual Spanish/English helpful
❖ A track record in grants management
❖ Skill in successfully managing multiple projects on tight deadlines and under pressure in a dynamic and open environment and setting priorities
❖ Unquestionable integrity and commitment to professional ethics, and the ability to responsibly handle sensitive and confidential information with discretion
❖ A creative, enthusiastic team member with a commitment to the mission of Mission Graduates

COMPENSATION AND BENEFITS

A competitive salary and generous employee benefits package will be offered.
To be considered for this position or for additional information on the opportunity, please send resume to or contact:
David N. Randall
Principal
Randall Search Associates
415 767 3814
david@randallsearchassociates.com